Privacy and Personal Data Protection Policy - 26 June 2018
How we use your personal information
The General Data Protection Regulation (GDPR) came into force on
25 May 2018 and organisations processing personal data controlled
from the EU must comply with the rules which it introduced. Mission
Without Borders has always looked after your data with the utmost
care, and we welcome the broader protection and enhanced rights
that GDPR introduces.
This statement explains how Mission Without Borders
International ("we", "our" and "the Mission") handles and uses data
we collect about our supporters and other people we deal with
("you" and "your"). In broad terms, we use your data to manage the
ongoing relationship between the Mission and you, including keeping
in touch with you, keeping you up to date on our achievements and
work, and engaging with you on how you can continue to contribute
to the Mission's life and otherwise engage with and support the
Mission.
We will not retain your data any longer than necessary,
and you can request us to remove it at any time. When changes are
made to this statement, we will publish the updated version to our
website and notify you by other communications channels as we deem
appropriate or necessary.
The controller for your personal information is Mission Without
Borders, 175 Tower Bridge Road, London, SE1 2AG on behalf of
Mission Without Borders International. The Mission is not required
to have a Data Protection Officer but the person within the Mission
otherwise responsible for data protection at the time of issue, and
the person who is responsible for monitoring compliance with
relevant legislation in relation to the protection of personal
information, is Harry Graham: email address hgraham@mwbi.org.
This is the person to contact if you have any concerns about how
the Mission is managing your personal information, or if you
require advice on how to exercise your rights as outlined in this
statement.
The legal basis for processing your personal data is that
it is necessary for the purposes of our legitimate interests, where
we have concluded that our interests do not impact inappropriately
on your fundamental rights and freedoms, except where elsewhere in
this statement we have indicated otherwise. You may ask us to
explain our rationale at any time.
How your data is used by the Mission
We collect and process your personal data, as specified
below, for a number of purposes, including:
- maintaining a record of your contacts with the Mission;
- engaging you in Mission events that we believe will be of
interest to you, including open events, volunteering opportunities,
and other ways you may want to contribute to the work of the
Mission;
- providing you with information about the development of the
Mission's work among beneficiaries, including major initiatives and
programmes in our Field countries;
- encouraging you to make a financial contribution to the work of
the Mission, and processing any such contributions;
- assessing the likelihood that you will, now or in the future,
make a financial contribution (gift) to the Mission;
- to respond to your queries, including providing you with any
requested information about our programmes, or in the case of
sponsorship, your sponsored family or child.
Further details are provided in the Appendix. If you have
concerns or queries about any of these purposes, or how we
communicate with you, please contact us at the address given
below.
Communications
If you are a new contact for the Mission, we will ask you at the
outset how you would like to receive news and other communications
from us. If you are already receiving such communications, you are
able to change your preferences (or ask us to stop sending you news
and other communications completely) by emailing us at the
Affiliate in your local country (see link on this website) or by
clicking the 'Unsubscribe' link at the bottom of each email we send
out. You may request changes at any time.
How we share
your personal data
Personal data is shared with Mission Without Borders Affiliate
and Field entities continually and we believe it is in the interest
of the Mission, our supporters and beneficiaries to continue such
collaborative working.
Mission Without Borders International and its Affiliate and
Field partner organisations internationally (including the Mission)
have a data transfer agreement to govern the sharing of personal
data including that of beneficiaries and supporters. This is
necessary because they are distinct legal entities. Any
transmission of data to or from Mission Without Borders
International is managed through agreed processes which comply with
GDPR.
For clarity, we maintain other electronic and paper records.
Each Mission Without Borders entity has its own data protection
statement and procedures.
Additionally, we share data on a considered and confidential
basis, where appropriate, with contractors providing services to
you on our behalf or services to us (our "data processors"), as
outlined above.
We also facilitate communication between individual supporters
of the Mission and between supporters and beneficiaries, but in
doing so we do not release personal contact details without prior
permission.
Any transfers of your data to third countries or International
Organisations, as set out above, are protected by a Data Transfer
Agreement in compliance with GDPR requirements.
Your rights
You have the right: to ask us for access to, rectification or
erasure of your data; to restrict processing (pending correction or
deletion); to object to communications or direct marketing; and to
ask for the transfer of your data electronically to a third party
(data portability). Some of these rights are not automatic, and we
reserve the right to discuss with you why we might not be able to
comply with a request from you to exercise them.
Where you opt out of all future communications or exercise your
right to erasure, we will continue to maintain a core set of
personal data to ensure we do not contact you inadvertently in
future. We may also need to retain some financial records about you
for statutory purposes (e.g. Gift Aid, anti-fraud and accounting
matters).
If you have a complaint about our use of your information, we
would prefer you to contact us directly in the first instance so
that we can address your complaint. However, you also have the
right at any time to contact the Information Commissioner's Office
via their website at www.ico.org.uk/concerns or
write to them at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Last updated: 26 June 2018
Appendix
We collect and process your personal data, as specified below,
for a number of purposes, including:
A. engaging you in Mission and Mission Without Borders
International events that we believe will be of interest to you,
including open events, volunteering opportunities, and other ways
you can contribute to the work and life of the Mission:
We retain personal data (provided by you or by Mission Without
Borders International, or created by us), including:
i)
known relationships with other supporters (past or present) of the
Mission;
ii) your previous
attendance at Mission or Mission Without Borders International
events;
iii) information about
your areas of personal interest;
iv) personal data
relating to your attendance at events and your personal preferences
(e.g. dietary or accommodation requirements or requests);
v) records of any
communications (verbal or written) we have had with you, including
the purpose and outcome of those communications.
When you provide this information, we will assume (unless
you notify us otherwise) that we can use this information for other
purposes outlined in this statement. We may supplement information
from other public sources that we consider to be reliable (e.g.
your public social media profile(s), high profile news reports or
articles) and may check their accuracy with you from time to
time.
B. providing you with information about the development of the
Mission and/or Mission Without Borders International's work with
beneficiaries, including major initiatives and programmes relating
or the provision of services and facilities to beneficiaries:
We retain personal data (provided by you or by Mission Without
Borders International, or created by us), including:
i)
any communication preferences confirmed by you;
ii) ways in
which you have supported the Mission.
By providing us with email addresses and telephone
numbers, we have taken this to be consent to use those channels to
contact you for this and other purposes outlined in this statement,
unless you have outlined to us your preferred communication
channels. When you provide this information, we will assume (unless
you notify us otherwise) that we can use this information for other
purposes outlined in this statement.
- encouraging you to make a financial contribution to the Mission
and/or Mission Without Borders International, and processing any
such contributions:
The Mission's income consists mainly of donations, sponsorships,
gifts and legacies. We value any financial contribution from
our supporters and, accordingly, retain personal data (provided by
you or Mission Without Borders International, or created by us),
which may include:
i) the
purposes and amounts and dates of any donations or other support
previously provided to the Mission or Mission Without Borders
International by you;
ii) the
method(s) of payments used and related payment references;
iii) your bank details
(for processing direct debit or other financial transactions);
iv) your tax status.
Some of this financial information needs to be retained for
statutory purposes for a number of years (e.g. anti-fraud and
accounting matters). When you provide this information, we will
assume (unless you notify us otherwise) that we can use this
information for other purposes outlined in this statement.
If you have concerns or queries about any of these purposes, or
how we communicate with you, please contact us.
